Electronic signatures, also known as digital signatures, are a way for people to sign documents electronically, rather than using traditional pen and paper. They use technology to create a unique and verifiable signature that can be applied to an electronic document, such as a PDF, Word file, or email.

Here’s an overview of how electronic signatures work:

Signature creation: Electronic signatures are created by an individual using a computer or mobile device. The user can sign the document using a stylus, finger, or mouse, depending on the platform or software used. Some platforms also allow for typing the name as a signature, or even a pre-saved image of the signature.

Signature validation: Once the signature is applied, the software will validate the signature and attach a digital certificate, which contains information that verifies the identity of the signer and the authenticity of the signature.Signature recording: The signed document is then stored in an electronic format and a record of the signature is kept, which includes the date and time it was signed, the IP address, and other metadata that verifies the identity of the signer and the authenticity of the signature.Signature security: The signature is then encrypted and protected with a digital signature that ensures that the document cannot be tampered with after it has been signed.Legal recognition: Electronic signatures are legally recognized in most countries, including the United States (ESIGN Act and UETA), the European Union (eIDAS regulation), and others. However, it’s important to check the regulations of the specific country or jurisdiction before using electronic signatures.

There are many benefits to using electronic signatures, including the convenience of being able to sign documents from anywhere, the ability to reduce paper waste, and the ability to process and approve documents faster. They can also help reduce costs and improve the efficiency of document management.

How to create electronic signatures

There are several ways to create an electronic signature, depending on the specific platform or software you are using. Here are a few general steps you can follow to create an electronic signature:

Prepare the document: Open the document that you need to sign and make sure that it is in an electronic format, such as a PDF, Word file, or image.

Choose an electronic signature software: There are a variety of electronic signature software options available, such as Adobe Sign, DocuSign, and HelloSign. Some popular tools that can be used for creating electronic signatures include online signature software or apps for your smartphone or tablet.

Sign the document: Depending on the software or app, you may be able to sign the document by drawing your signature with a finger or stylus, typing your name, or uploading a pre-saved image of your signature.

Verify your identity: Some software may require you to verify your identity before signing the document. This might include entering a verification code sent to your email or phone or providing a government-issued ID.

Apply the signature: After you’ve created and verified your signature, you can apply it to the document by clicking on the designated space for the signature.

Save and send the document: Once the signature is applied, the document will be saved in an electronic format and a record of the signature will be kept. You can then send the document to the appropriate party or parties via email or other electronic means.

It’s important to note that not all electronic signature platforms or software are created equal, so it’s recommended to research and select one that fits

This article was first published at https://topclickblogs.co.za/learn-more-about-electronic-signatures/